Best Practices for Remote Board Meetings

When it comes to remote board meeting people are less compelled to attend as they would in person. It’s easy to give in the temptation to check your email, eat snacks, or answer the telephone. The good news is that you’ll be able to overcome a lot of these obstacles when you manage your meetings with efficiency. The following best practices can ensure that your meetings are on time, safe and efficient.

Use a dependable, online portal that has board-management software which includes an agenda creator and video integration. Additionally, it comes with useful tools, such as document centers and task managers. These tools let you hold meetings without having leave the portal, and make sure that everyone is able to access them regardless of the location, time zone, or device. It is also a good idea to assign a moderator to your meeting, since they will be able to oversee all of these systems and make sure that the technology is working correctly.

Make sure you send out reminders for meetings at least 24 hours before the scheduled call. This will reduce the number of attendees who don’t show up and ensure that attendees have all the information they require to be able to participate. Additionally, you can use an agenda template that outlines specific information about the call so that participants aren’t lost in the conversation.

If a board member is unable to attend a board meeting via remote, they must provide the board with a letter detailing their reasons and any reasonable accommodations requested. The board must then decide whether the excuse is valid. The board must be fair and consistent throughout the process, which isn’t always easy.